Delivery Of Vials

When replacement vials arrive, compare the delivery with the clinic's outstanding orders.

1. 1

   Confirm the medication and vial quantities received.

2. 2

   Confirm that the delivery is for the correct doctor.

3. 3

   Identify any missing, additional, or incorrect vials before updating BnTRx.

4. 4

   Keep the delivery information available while completing reconciliation.

If the delivery does not match the clinic's outstanding orders, contact HPS before marking the affected orders as received.

1. 1

   Open the Stock tab.

2. 2

   Find the row for the relevant doctor and medication.

3. 3

   Select the row to open Reconcile Orders.

4. 4

   Review the outstanding orders and total vial quantity.

Only reconcile the orders represented by the physical delivery.

Use Reconcile Orders to mark the delivered vials as received. You can reconcile a complete delivery or select only the orders included in a partial delivery. For detailed checkbox, batch number, and partial-delivery instructions, follow the Receive and Reconcile Orders training module.

After reconciliation, confirm the following results.

• The selected orders change from Ordered to Received.
• The received quantity moves from Ordered with HPS to Vials on Hand.
• The Stock table updates automatically.
• Orders that were not part of the delivery remain outstanding.

Check the updated Vials on Hand total against the physical stock in the clinic fridge.